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Minutes of the Annual General Meeting of The Autscape Organisation
Held at 17.00hrs on Saturday 22nd August 2015 at Giggleswick School,
Settle, North Yorkshire. BD24 0DE.
Chaired by: Martijn (Chair of the Board of Directors of The Autscape Organisation)
The meeting adopted the agenda as printed.
Apologies: None received.
1. Minutes of the 2014 AGM
The minutes are available at: http://www.autscape.org/organisation/generalmeetings/ or in hard copy from the company secretary, on request.
Martijn asked if there were any amendments to the minutes of the 2014 AGM held at 11:30am on Thursday 7th August 2014 at Belsey Bridge Conference Centre, Ditchingham, Bungay, Suffolk NR35 2DZ.
It was pointed out that the date and address where the 2014 AGM took place was wrong. This was accepted as the header referred to the AGM which took place in 2013 at Ackworth.
One member asked that the reserves be clarified to read 1,000 and 3,000 instead of 1 and 3,000.
One member asked for a correction to the spelling of Alistair to Alastair.
One member asked for an apostrophe to be inserted in next years to read next year's.
The meeting approved the minutes of the 2014 AGM.
2. Presentation of the Annual Report (including accounts) as distributed to members on 5th August 2015
Martijn, Chair of The Autscape Organisation, gave an oral summary of the activities and main objectives of The Autscape Organisation and Stephen, presented a summary of the Accounts of The Autscape Organisation.
One member, Larry, asked if we were still running down the reserves because he was concerned that we would run out of money. Kalen explained that we hadn't been running down the reserves because we had too little money but we had been running down the reserves because we had too much money.
3. Election of directors (2 vacancies)
Martijn introduced the two candidates standing for election. Joseph Redford nominated by Chen and Jeremy nominated by Dinah. Elaine read out the personal statements of both candidates and Martijn asked if there were any questions for the candidates. Nobody asked a question.
The membership voted for the following individuals to become directors of The Autscape Organisation: Joseph and Jeremy.
4. Any other business
4.1. AGM time
David asked if another time for the AGM could be considered. Elaine said it could.
4.2. Registration process
The Goth pointed out that there were two problems with the registration process. One being that people didn't sign up because they hadn't seen the programme and missed a place. The second that some had missed the orientation and had then had a difficult time with an organiser on a red badge. Elaine said that they tried to get the programme out earlier but demands on the board meant it wasn't always possible. It was also unfortunate that some people missed orientation.
4.3. Autscape dates
Sam asked if Autscape was the same weekend every year. Elaine said it was usually in August but the date varied and was sometimes midweek.
4.4. Second weekend
Ian asked whether Autscape was planning a second weekend. Kalen said it had been discussed in the pre-AGM meeting and that the answer was probably yes.
4.5. Thanks
There was a vote of thanks to all of the Autscape Directors.
Meeting adjourned.