On this page
Minutes of the Annual General Meeting of The Autscape Organisation
Held at 10.00hrs on Friday 19th August 2016 at Giggleswick School,
Settle, North Yorkshire. BD24 0DE.
Chaired by: Martijn (Chair of the Board of Directors of The Autscape Organisation)
The meeting adopted the agenda as printed.
Apologies: Debbie, Peter.
1. Minutes of the 2015 AGM
The minutes are available at: http://www.autscape.org/organisation/generalmeetings/ or in hard copy from the company secretary, on request.
Kalen asked if there were any amendments to the minutes of the 2015 AGM held at 17.00hrs on 22nd August 2015 at Giggleswick School, Settle, North Yorkshire. BD24 0DE
The meeting approved the minutes of the 2015 AGM.
2. Presentation of the Annual Report (including accounts) as distributed to members on 20th July 2016
Kalen, Chair of The Autscape Organisation, gave an oral summary of the activities and main objectives of The Autscape Organisation and Jeremy presented a summary of the Accounts of The Autscape Organisation.
One member, Larry, asked if it was possible to use some kind of subsidiary or independent charity to help keep our income below £25,000.
Elaine said it was possible but Kalen said that preparations for going over £25,000 were now well underway.
One member asked what Autscape was doing about the cost to participants as people may not be able to afford to come.
Kalen explained that wheelchair accessible rooms and en-suite rooms were generally at more expensive venues so Autscape aimed to keep in line with its accessibility policy and alternate affordable venues with accessible venues.
3. Election of directors (6 vacancies)
Kalen explained that there were 6 vacancies and 6 candidates standing for election.
The following 3 candidates were existing board members standing for re-election:
- Debbie
- nominated by Peter
- Elaine
- nominated by Kalen
- Trish
- nominated by Jeremy
The following 3 candidates were new:
- James
- nominated by Trish
- Larry
- nominated by Dinah
- Martijn
- nominated by Yo
River read out the personal statement for Debbie. Trish, Elaine and James read out their own personal statements and Elaine read out the personal statements for Larry and Martijn.
People were invited to ask questions and Leo asked James about his experience of organising groups. James said he was used to organising Buddhist events of a similar size and nature.
The membership voted for the following individuals to become directors of The Autscape Organisation: Debbie, Elaine, James, Larry, Martijn and Trish.
4. Any other business
4.1. Financial accessibility
A member asked if Autscape could be made more accessible to participants who find it difficult to afford. Kalen said it was now possible to pay by instalments.
4.2. Volunteer opportunities
A member asked if there were any opportunities to volunteer for the board. Kalen explained that members could nominate themselves for the board but we expected to have more opportunities for people to volunteer with organising in the coming years.
4.3. 2017 Venue
Kalen announced the date and venue for Autscape 2017 as Tuesday 8th to Friday 11th August at King’s Park, Conference centre, Northampton. She informed the members that this was an accessible Christian retreat centre with all en-suite rooms.
4.4. Thanks
There was a vote of thanks to all of the Autscape Directors.
Meeting adjourned.