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Minutes of the Annual General Meeting of The Autscape Organisation
Held at 10.00hrs on Friday 19th August 2016 at Giggleswick School,
Settle, North Yorkshire. BD24 0DE.
Chaired by: Trish (Chair of the Board of Directors of The Autscape Organisation)
The meeting adopted the agenda as printed.
Apologies: Debbie, Peter.
1. Minutes of the 2016 AGM
The minutes are available at: http://www.autscape.org/organisation/generalmeetings/ or in hard copy from the company secretary, on request.
The meeting approved the minutes of the 2016 AGM.
2. Presentation of the Annual Report (including accounts) as distributed to members on 20th July 2017
Trish, Chair of The Autscape Organisation, gave an oral summary of the activities and main objectives of The Autscape Organisation and Elaine presented a summary of the Accounts of The Autscape Organisation.
3. Election of directors (2 vacancies)
Trish explained that there were 2 vacancies and 2 candidates standing for election.
Kalen was standing down by rotation having served 3 years.
Joseph had stepped down in June for personal reasons.
The candidates were:
- Jenny
- nominated by Elaine
- Heta
- nominated by Kalen
Jenny read out her personal statement and Elaine read out the personal statement on behalf of Heta.
People were invited to ask questions and a member asked if candidates had to come from the UK or could they come from anywhere in Europe.
Elaine explained that candidates could come from anywhere in the world.
The membership voted for the following individuals to become directors of The Autscape Organisation: Heta and Jenny.
4. Any other business
4.1. Reserves
Kalen noted that the reserves appeared high and asked what the board was doing to bring them back into limits. Lyte also requested facts about the limits.
Elaine explained that the upper limit was £5000 and the lower limit was £2000 and that the board had agreed to set aside some of the reserves to spend on a training day for board members, pay for some additional entertainment such as the disco at Autscape and to start a Bursary fund.
Trish also explained that due to new accounting procedures the total of the reserves was now included as designated funds on the accounts.
Trish said she would email detailed information about the reserves to members after the meeting.
4.2. Thanks
There was a vote of thanks to all of the Autscape Directors.
Meeting adjourned.