Agenda for October 2013 board meeting
Meeting to be held at 2pm on Sunday 20th October at
irc.starlink-irc.org #autscape
Attendance
Apologies: Trish, Liz
1. Ratifications
1.1. The decision made on the board mailing list not to appoint
Kalen as Company Secretary.
2. Key positions to be filled
Note: this assumes that we split up the old Company Secretary job
into Honorary Secretary (writing agendas and minutes, dealing with
official correspondence for the board) and Company Secretary (the
person who makes sure the organisation follows company law, submits
required data and reports, etc.)
2.1. Honorary Secretary (clerk to the board)
Candidates: ...
2.2. Company Secretary
Options:
- Recruitment from outside
- Recruitment among members
- Peter doubles as treasurer and comp sec
- Kalen becomes interim comp sec in spite of being Martijn's partner
(subject to adopting a policy to deal with conflict of loyalty)
- Ask Yo to continue as interim comp sec for now
- ... ?
3. Follow-ups
3.1. PO Box and change of address
See Appendix A.
3.2. Treasurer
4. Subcommittee chairs (additional candidates are welcome to
state their interest before or during the meeting)
4.1. Formal Programme SC (Programme Coordinator)
Candidates: Martijn
4.2. Alternative Programme SC
Candidates: Trish
4.3. Publicity and Publications SC
Candidates: Alastair
4.4. Research SC
Candidates: ....
4.5. Fundraising SC
Candidates: ....
5. Key position progress reports (matters not covered earlier)
5.1. Interim Treasurer (Stephen)
5.2. 2014 Venue Coordinator (Elaine)
5.3. Web systems (Martijn)
5.4. Chair (Martijn)
6. Any other business
APPENDIX A
There is an important difference between a PO Box address (which is what we
have now) and a "virtual address" / "city address". Explanation here:
http://www.cityaddress.co.uk/mailbox-services/virtual-mailing-address-v-pobox.html
Debbie reports that a "virtual address" may be cheaper than £20 per month.
One such service is at: http://www.payasyougopost.com/