Agenda for October 2016 board meeting
Meeting to be held at 8pm BST on Saturday 22 October 2016
at irc.starlink-irc.org #autscape
Apologies:
1. Approvals
1.1. Minutes of the July 2016 meeting posted on list on 9th August 2016.
1.2. Minutes of the meeting held at Autscape on 15th August 2016
2. Ratifications
2.1. The decision taken on list on 23rd September to approve the post
Autscape survey and that it be sent to the booking list. (8 For)
3. Proposals
3.1. The Company Treasurer proposes
a. that the board agrees in principle to opening registration in Feb/March
2017
b. that we allow split payments from all delegates who book by the start of
April (exact date to be determined later) regardless of which fee band
they choose provided the booking fee is over £100
c. that the board delegate authority to the Treasurer to accept smaller
payments and determine individual payment plans for a small number of
individuals who might otherwise be unable to attend or have exceptional
circumstances at their discretion.
3.2. The chair proposes people who are elected to roles remain in that role
until their term of office expires.
4. Follow Ups
4.1. Web systems/Tech (Elaine)
4.2. Recording of votes in the minutes
Deferred to list for discussion from last meeting
4.3. List policy
Still needs approval before we can open the lists
5. Role Updates
5.1. Chair (Kalen)
5.2. Company/Honorary Secretary (Elaine)
5.3. Company Treasurer (Debbie)
5.4. Programme co-ordinator (Kalen)
5.5. Venue co-ordinator (Elaine)
5.6. Fundraising co-ordinator (Jeremy)
5.7. Chair of Publications (David)
5.8. Registrar
5.9. On-site team coordinator
6. AOB
Closed portion of meeting
7. Role Assignments
7.1. a. Chair
b. Vice Chair
7.2. Company Treasurer
7.3. Company Secretary
7.4. Honorary Secretary
7.5. Minutes Secretary
7.6. Programme coordinator
7.7. Venue coordinator
7.8. Registrar
7.9. Venue search coordinator
7.10. Chair of Publications
7.12. Fundraising coordinator
7.13. Tech coordinator
7.14. 2 Bookkeepers
7.15. Membership Secretary