Agenda for January 2018 board meeting
Meeting to be held at 2pm GMT on Tuesday 23 January 2018
at irc.starlink-irc.org #autscape
Apologies: Larry
1. Approvals
1.1. Final Minutes of the July 2017 meeting posted to the list on 18th
January 2018
1.2. Final Minutes of the November 2017 meeting posted to the list on 21st
January 2018
2. Ratifications
The decisions from July mentioned in the July meeting minutes which still
need ratifying.
3. Proposals
3.1. James proposes that the board choose one of the following options in
relation to Section 4 of the Revised Complaints policy. (See Appendix A).
A) Leave it as it is.
B) Alter the first sentence after the *** to 'All complaints will be
treated seriously in the first instance - they will not be taken
further if any of the below apply. If you are unsure, please talk to
an organiser first.' (This sentence has been in many forms, so may
need a separate discussion if chosen.)
C) The sentence after *** is removed altogether (layout changes would
be needed.)
D) The list of exceptions is shortened.
E) The list of exceptions is removed altogether, and having a catch-all
sentence instead.
3.2. The Company Secretary proposes that the board approve the revised
Complaints policy posted to the list on 30th October 2017.
3.3. Peter proposes that we approve the following documents:
A. The delegation for running Autscape events as posted to the list on
23/10/17
B. The delegation for running Autscape events Part II as posted to the
list on 19/01/18
3.4. Martijn proposes that the board select one of the following as the
theme for Autscape 2018:
A. Achieving inclusion
B. Dimensions of inclusion
C. Exploring inclusion
D. Inclusion
4. Follow-Ups
4.1. Report on extending Autscape, sent to the board list on 6/01/18.
4.2. Discussion with Autistic UK
5. Role Updates
5.1. Chair (Martijn)
5.2. Company Secretary (Elaine)
5.3. Honorary Secretary (Elaine)
5.4. Treasurer (Jeremy)
5.5. Event Manager Autscape 2018 (Kalen)
5.6. Membership Secretary (Jeremy)
5.7. Fundraising coordinator (Jeremy)
5.8. Tech coordinator (Martijn)
5.9. Lists coordinator (James)
5.10. Venue search coordinators (Peter and Debbie)
5.11. Event Manager Autscape 2017 (Kalen)
6. Any Other Business
Closed portion of meeting
7. List moderators
7.1. The lists co-ordinator proposes that we agree to Kelvin being
reinstated as a moderator. (Note: Kelvin resigned but would like to be
a moderator again)
7.2. The lists co-ordinator proposes that we agree to [name redacted] becoming
a moderator.
Appendix A
4. How to make a complaint
Complaints may arrive through channels publicised for that purpose or
through any other contact details or opportunities the complainant may have.
Complaints can either be made verbally or in writing.
Written complaints may be sent to The Honorary Secretary, Autscape, 9 Daisy
Lane, Downham Market. PE38 9ES or by e-mail to secretary@autscape.org. We
prefer to receive complaints by email as post may be delayed.
For complaints at events, a note can be placed in the organisers action
needed box. Alternatively verbal complaints may be made in person to any of
Autscape's trustees or on-site team.
You may make a complaint with the help of a friend, family member or
advocate.. We are happy to correspond with another person at your request.
***All complaints will be treated seriously but we will not consider
complaints which:
- Are unrelated to our work
- Are obviously jokes or pranks
- Are obviously abusive, prejudiced or offensive in their manner
- Are harassing of Trustees
- Are incoherent or illegible (and attempts to work with the complainant to
make the complaint coherent or legible fail)
- Are part of a bulk complaint, e.g., the same complaint has been sent to
other organisations
- Are made anonymously unless they relate to a serious issue on which there
is reasonable initial evidence to allow us to investigate the
complaint.***
- Are obviously abusive, prejudiced or offensive in their manner
- Are harassing of Trustees
- Are incoherent or illegible (and attempts to work with the complainant to
make the complaint coherent or legible fail)
- Are part of a bulk complaint, e.g., the same complaint has been sent to
other organisations
- Are made anonymously unless they relate to a serious issue on which there
is reasonable initial evidence to allow us to investigate the
complaint.***