Minutes of meeting of the Board of Directors of the Autscape Organisation
Meeting date: 22nd January 2022
Meeting time: 16:00 GMT
Meeting Chair: James
Present: James, Martijn, Elaine, Trish, Kalen, Heta (from 16:22, item 3.1.)
Absent: Peter
Apologies: Richard
No observers.
1. Approvals
1.1. Minutes of the 19th December meeting, posted to the list on 21st January.
The minutes were approved, 5 for
2. Ratifications
No ratifications.
3. Proposals
3.1. In accordance with the events policy appendix B the Treasurer proposed that the Autscape organisation will contribute to the Autscape 2022 event.
The motion was not carried, 6 against.
3.2. In accordance with the events policy appendix B, the Treasurer proposed that the organising committee set the fees taking into account that the Autscape organisation wishes to raise the reserves.
The motion was carried, 6 for
3.3. The chair proposed that Jeremy be removed as a bank signatory and Richard given access.
The motion was carried, 6 for
4. Follow-ups
No follow-ups
5. Role reports
5.1 Company Secretary
The Company Secretary reported that the contract had been signed and the deposit paid for Autscape 2023.
5.2 Chair
The Chair reported that it had been fairly quiet, and he was glad that the venue for 2023 had been secured.
6. Any Other Business
No Other Business.
The closed part of the meeting
7. Roles
7.1. EUCAP representative
Fergus had stepped down from the role. The tasks of the EUCAP representative were clarified.
The Chair proposed Elaine as the new EUCAP representative from Autscape
The motion was carried, 5 for.
8. Any Other Business
8.1 The Chair proposed that in addition to the Treasurer, the Chair, Company Secretary and Trish Jubb are signatories to the Autscape bank account
The motion was carried, 6 for.
The meeting was closed at 17:30.