Agenda for April 2011 committee meeting
Meeting date: Sunday 17th April 1pm
Meeting Chair: Kalen
1. Ratifications
1.1. To accept one further presentation proposal from those submitted and
invite one additional presenter (see decision on list 30/3/11)
1.2. To decline the offer of Ammerdown as the 2012 venue (see decision on
list 31/3/11)
2. Announcments
2.1. (Subject to the ratification of 1.1 above) The final list of
presentations accepted for Autscape 2011 is as follows (in alphabetical
order of titles):
* An insider's critique of the dominant psychological models of autism
- Damian Milton
* Owning autism research - Kalen
* Owning our support: personalisation - theory and reality - Yo
* Owning the languages of autism - Martijn Dekker
* Pitfalls in autism diagnosis and support: reflections from an
autistic doctor - Ava Ruth Baker
* Specialisterne Scotland: passion for details - Alastair Cooper
* Use it or lose it. How autism has been owned, and how to claim it
for ourselves - Larry Arnold
There will also be a panel discussion on the final morning on the conference
theme, and one invited presenter (details to be announced later).
3. Proposals
3.1. Approve March minutes (version posted on list 15/4/11)
[minutes of closed meeting to be approved separately]
3.2. To agree a budget of £1100 for youth sc to book
'alittlesomethingextra' as the childcare provider.
3.3. To agree a budget of £100 for merchandise
3.4. To approve the treasurer's proposed day fee rates (see Appendix)
4. Follow ups
4.1. Membership database
4.2. Newsletter
4.3. Registration system
5. Subcommittee Progress Reports (suggested topics listed)
5.1. Venue (website information on 2011 venue, 2012)
5.2. Tech (email lists for working groups, website updating, paypal
button)
5.3. Publications/publicity (when poster and brochure will be ready,
including programme information in brochure)
5.4. Constitution (progress on governance policy)
5.5. Fundraising (progress on fundraising)
5.6. Youth (updating main committee on youth programme intentions,
childcare booking)
5.7. Programme (invitation(s), leisure issues, schedule, making
information available on the website about this year's presentations
and presenters)
6. Key position progress reports (matters not covered earlier)
6.1. Venue coordinator (ongoing liaison with the venue)
6.2. Treasurer (accountant, budget, reserves)
6.3. Company Secretary (charity form, policies, development issues, draft
email re item 7 March meeting)
6.4. Chair (overall progress, timetable)
7. Any other business
Appendix
Day fees
Background notes:
We only get GBP 12 off per person per 3 days, so I've aimed for a
reduction of GBP 10 for a 3 day attendance, based on the corresponding
residential fee for a shared room.
I've made the two day attendance be the same as three days, and the one
day attendance be half that, ie. same as last year.
The exceptions are:
Child 0-4: These are unchanged. The venue doesn't charge us for
young children so their fee isn't reduced.
Carer: I've made no difference between the residential and non-residential
fees for 3 days' attendance. Both are below cost. One and two
days' attendance is charged pro-rata.
I have assumed, based on the number of presenters,
that we have no presentations on Monday. The day fees are therefore for
Tuesday, Wednesday or Thursday daytime.
Peter (treasurer)
Proposed rates:
Adult Standard 1 day / 2+ days 80 / 160
Adult Low Income 1 day / 2+ days 70 / 140
Child 5-17 Standard 1 day / 2+ days 65 / 130
Child 5-17 Low Income 1 day / 2+ days 55 / 110
Child 0-4 Standard 1 day / 2+ days 30 / 60
Child 0-4 Low Income 1 day / 2+ days 20 / 40
Babes in arms (ie. no childcare) 0
Carer/PA n/a 1 / 2 / 3 days 40 / 80 / 120
Professional n/a 1 day / 2+ days 100 / 200