1. Approvals
1.1. Approve minutes of April meeting (draft posted 19/04/10)
2. Proposals
2.1. To set aside a total budget of £2,500 (including already
committed expenditure on legal fees) as designated development funds.
2.2. Programme
Final discussion and vote for proposals to be accepted / rejected
2.3. Company secretary issues
2.3.1. To appoint a Vice Company Secretary designate (Kalen has
mentioned possible interest, other volunteers are welcome. For a very
general overview of what the job involves (not all of which is
applicable to Autscape see
http://www.prospects.ac.uk/p/types_of_job/print/company_secretary.jsp )
2.3.2. To book training for the Company secretary designate + the Vice
Company Secretary designate to attend training provided by The
Directory of Social Change in November at a cost of £13 per
person plus travel expenses (expected to be approx £100 per
person). The attendees may request funding for disability related
expenses nearer the time but Autscape cannot guarantee to meet these.
2.4 Registration
2.4.1 To choose when to hold the draw for most (but not all) of the remaining
places.
Choices:
a/ - immediately i.e., 16th May
b/ - end of next week, 21 May
c/ - end of month, 31 May.
If either of the latter choices are voted for, we email the announce
list explaining the situation.
2.4.2 To have the final draw for the remaining Ammerdown places (between 2
and 4 spaces plus cancellations) two weeks before Ammerdown's deadline
for final numbers.
2.4.3 To set the final deadline for accepting residential bookings for the
waiting list at 2 weeks before Ammerdown needs the final numbers,
which is probably a month before Autscape.
2.5 Should we still circulate a brochure for Autscape 2010?
3. Reports and follow-ups
3.1. Transport options. Does the committee wish to alter its previous
decision regarding coach vs. community minibus in the light of
subsequent events?
4. Subcommittee Progress Reports (suggested topics listed)
5.1. Venue
5.2. Tech
5.3. Publications/publicity - progress on business card & brochure
5.4. Constitution - progress on governing document
5.5. Fundraising - progress on finding a chair
5.6. Childcare - progress
5.7. Programme - proposed date for schedule publication
6. Key position progress reports (matters not covered earlier)
6.1. Treasurer - Accountant liaison
6.2. Secretary
6.3. Chair
7. Any other business