Minutes of meeting of the Board of Directors of the Autscape Organisation
Meeting date: 25th September 2021
Meeting time: 14:00 GMT
Meeting Chair: Martijn
Present: Fergus, Jeremy, Kalen, Martijn, Richard, Elaine (from 14:14), Heta
(from 15:24 to 15:43)
Apologies (late arrival): Elaine, Heta
One observer.
1. Approvals
1.1. Minutes of the 28th August meeting, posted on the list on 28th August
The Chair proposed approving the minutes subject to corrections posted to the list by Elaine.
The minutes were approved, 4 for.
2. Ratifications
No ratifications.
3. Proposals
3.1. The Company Secretary proposed that the Board select a date for the 2021 AGM.
Possible dates were discussed. The Chair amended the proposal to:
Proposal: to schedule the Autscape 2021 AGM for Saturday 20th November at 2pm GMT, online.
The motion was carried as amended, 6 for.
3.2. The Venue Search Coordinator proposed that the Board select the venue for Autscape 2023.
The different options were discussed. The proposal was amended to:
3.2. The Venue Search Coordinator proposes that the Board select as the venue for Autscape 2023:
A. Giggleswick School
B. The Hayes Conference Centre
5 votes for B, 1 for A. Option B was carried.
3.3. The Honorary Secretary proposed that Autscape Organisation sign a letter (Appendix 1) expressing support for the petition by the Spanish organisation CEPAMA.
Heta informed the Board that the situation had changed, and signatures were no longer being requested.
The Autscape stance of neutrality was discussed. The consensus was that Autscape would not express support to campaigns, even when these have positive goals.
The proposal was not voted on.
4. Follow-ups
No follow-ups.
5. Role reports
No role reports.
6. Any Other Business
6.1. Kalen asked if the board would like her to look at making the AGM into an event.
The matter was discussed, and the Chair formulated the following proposal:
The Chair proposes that we appoint Kalen the event manager of a mini event surrounding the Autscape 2021 AGM on 20th September.
The motion was carried, 6 for.
The closed part of the meeting
7. Roles
7.1. Event manager 2022
The board was informed that James and Kalen were both candidates for the role.
The Chair requested that board vote for:
A. James
B. Kalen
Option B (Kalen) was carried, 5 for.
7.2. Membership secretary
The Chair requested that the board vote for:
A. James
B. Richard
Option B (Richard) was carried, 4 for.
7.3. EUCAP campaign team member
The item was deferred to the list.
7.4. Presenter for the EUCAP webinar (20th Nov)
The item was deferred to the list.
The meeting was closed at 16:06.