Minutes of meeting of the Board of Directors of the Autscape Organisation
Meeting date: 28th August 2021
Meeting time: 14:00 GMT
Meeting Chair: Martijn
Present: Elaine, Kalen, Martijn, James (from 14:41), Richard
Apologies: Heta
Absent: Jeremy, Fergus
One observer.
Meeting opened at 14:10.
1. Approvals
1.1. Minutes of the 26th June meeting, posted to the list on 27th June.
The minutes were approved, 4 for.
2. Ratifications
2.1. A proposal to accept the Commercial combined insurance cover from PIB Commercial of £672.33 was posted to the list on 28 July. Six directors had approved the proposal on the list, with the last vote received on 29 July. The board ratified the proposal (4 for).
2.2. A proposal to approve the accounts and annual report was posted to the list on 29 July and 17 August. The proposal had been approved unanimously on the list, with the last vote received on 17 August. The board ratified the proposal (4 for).
3. Proposals
3.1. Event Management Policy
3.1.1. The Company Secretary proposed that the directors approve the Event Management Policy (minus appendices) as posted to the board list on 24 August 2021, subject to changing the word "profit" to "surplus". Richard clarified this change is needed because we are a charity and charities do not post profits. The proposal was carried (4 for).
3.1.2. The Company Secretary proposed that the directors approve Appendix A of the Event Management Policy as posted to the board list on 24 August 2021. The proposal was carried (4 for).
3.1.3. The Company Secretary proposed that the directors approve Appendix B of the Event Management Policy as posted to the board list on 24 August 2021. The proposal was carried (4 for).
4. Follow-ups
No follow-ups.
5. Role reports
5.1 Chair
The Chair said he was a little concerned that there are three absences without notification. He expressed hope that the board will regain some momentum in the coming months.
5.2 Company Secretary
The Company Secretary said she would update the board via the list.
6. Any Other Business
[James joined the meeting at 14:41]
6.1 Elaine said she had lots of things to send to the list in the coming months which board members will need to take action on.
The meeting was closed at 14:43.