Agenda for Meeting to be held on Tuesday 11th August at 11:30am 1.0 Vote to accept July's minutes 2.0 Decisions 2.1 Organiser rebate Carried forward from previous meeting Should we have a rebate for organisers, and if so, how much? The figure of GBP 160 was suggested on list. Debbie suggested reducing this by the membership fee (GBP 5). 2.2 Markup for merchandise 2.2.1 How should the markup be done this year? (Last year was ~20%.) 2.2.2 To make pricing easier (for buyers and sellers) should we have a small number of price bands to simplify the pricing? 2.3 Labelling Should we label our sensory equipment to avoid it being mixed up with other people's stuff? 2.4 Behaviour policy The behaviour policy, discussing under what circumstances we might need to intervene to stop inappropriate behaviour, has been discussed on and off over several years and discussed more recently on the commitee list. This version of the policy, if adopted for Autscape 2009, is likely to be reviewed before next year. Should we adopt this policy? [Policy document] 2.5 Feedback forms In order to aid people in doing feedback forms, we should: 2.5.1 hand out forms for each presentation/workshop at beginning of session whilst doing other housekeeping such as reminders re silent phones 2.5.2 have a 5 minute break before questions and answers at the end of session for people to fill in forms (so they can continue during questions if necessary 2.5.3 allocate time for the general and venue forms during the agm 2.5.4 remind people that there is an online option (if there is) at the same time as reminders to fill in 2.5.5 give some feedback of the results so people can see we don't just ignore the forms. 3.0 Progress reports 3.1 Activities schedule 3.2 Info pack 3.3 Materials for printing 3.4 Communication badges 3.5 Picture signs 3.6 Certificates of Attendance 3.7 Feedback forms 4.0 AOB