1.0 Provisionally approve minutes of 2009 AGM (posted 13.09.09 20:44) 2.0 Committee positions 2.1. Co-ordinators 2.1.1. Venue co-ordinator - Peter 2.1.2. Programme co-ordinator - Martijn 2.1.3. Technical co-ordinator - Peter? 2.2. Sub-committee chairs 2.2.1. Venue - Peter 2.2.2. Tech - Peter 2.2.3. Publications/publicity - Yo 2.2.4. Constitution - Yo 2.2.5. Fundraising - Kabie 2.2.6. Childcare - Kabie 2.2.7. Programme - Martijn 2.3. Vices and assistants 2.3.1. Vice Chair - Debbie 2.3.2. Vice Secretary - Needs clarification (Dave? Trish?) 2.3.3. Vice Treasurer - Robin 2.3.4. Assistant venue co-ordinator - Robin 2.3.5. Assistant programme co-ordinator - Kalen 2.3.6. Assistant technical co-ordinator - Needs clarification 2.4. Other responsible positions 2.4.1. Communications - Trish, with assistance from Debbie 2.4.2. Merchandise and sensory room equipment purchasing - Dave 3.0 Subcommittees (Check that each SC has decision making procedures, task list and deadlines in place. Hopefully brief progress report from each confirming that.) 3.1. Venue 3.2. Tech 3.3. Publications/publicity 3.4. Constitution 3.5. Fundraising 3.6. Childcare 3.7. Programme 4.0 Proposals 4.1. Participant confidentiality and management of SC membership 4.1.1. That agreement to abide by the participant confidentiality agreement is required of members of the following subcommittees: 4.1.1.1. Venue 4.1.1.2. Tech 4.1.1.3. Fundraising 4.1.1.4. Childcare 4.1.1.5. Programme 4.1.2. That if a subcommittee member of whom it is required persistently fails to respond to requests to register their agreement to the participant confidentiality agreement, their subcommittee membership can (at the discretion of the sc chair) be suspended until their agreement is obtained. 4.1.3. That if a member of a subcommittee remains suspended for more than 60 days their subcommittee membership can (with the approval of the main committee chair) be terminated. 4.2. SC-pub would like approval in principle of the concept of a generic brochure (with only dates and venue changing each year) and a general business card (for members to hand out to people giving the website address) which would allow us to advertise Autscape all year round. An insert would be produced later in each year to provide details of the programme and registration information. 4.3. Yo would like to request the committee's permission to explore the possibility of creating a youth programme for 2010. Initially this would involve setting up an email list and inviting/encouraging young people (10-18) to join it. This email list would work separately from but alongside the childcare SC (and provisional agreement has been obtained from Kabie to this co-ordination) towards the development of a youth programme. Yo would like to chair this email list and take overall responsibility for the development of the programme but as far as possible would intend to support young autistic (and AC friendly) people to have ownership of their own programme. 5.0 Ratifications 5.1. Appointment of Yo as committee's liaison to the solicitor in relation to the incorporation and charity registration process (originally agreed in May 2008) 5.2 Company secretary designate to be Yo 5.3 Vice company secretary designate to be Debbie or to change depending on discussions in meeting regarding role of vice secretary 6.0 Questions and clarifications 6.1. Current status and likely completion date of interim accounts (draft posted to list 18.09.09 01:21) 7.0 Any other business