Autscape Management Committee Meeting Minutes Date: Thursday 17th December 2009 at 12:30pm GMT Present: Peter, Dave, Kalen, Yo, Kabie. Absent (for now): Robin, Trish and Martijn 1 Minutes 1.1. Approve minutes of October meeting. October minutes approved 1.2. Approve minutes of November meeting Kalen noted she is happy to approve the minutes as they are and just hope for the changes to be made as they are minor. November minutes approved (4 for, 1 subject to amendments, 1 abstain) 2. Proposals 2.1. The programme sc unanimously favours the theme "Autistic Wellbeing" for Autscape 2010 and proposes this theme for ratification by the main committee. Theme proposal approved unanimously. 2.2. To appoint a new chair for the fundraising sub-committee. Revised to: propose to co-opt Paul from the Fundraising sub-committee to chair that sc. Approved (5 for, 1 abstain) 2.3. We need to decide whether to approach Norman Green or the ISA direct for guidance on the vetting and barring scheme. Information from Kabie: We need clarification about the rules relating to safeguarding: CRB checks etc necessary for Autscape including online lists and future possible lists for children There was discussion over requirements and point 2.3 was rephrased: 2.3. To have Kabie approach the ISA directly for advice about the vetting and barring scheme / safeguarding, and to go to Norman Green if further clarification or assistance is required. Approved unanimously 3. Sub-committee progress reports 3.1. Venue No progress 3.2. Tech No progress 3.3. and 3.4. Publications/publicity No progress 3.5. Fundraising Chairless 3.6. Childcare Virtually chairless. No progress but not necessary right now. 3.7. Programme We have a theme. With the committee's permission, Martijn would like to go ahead and send out the call for proposals 3.7.1. Proposal to delegate the preparation and distribution of the call for proposals to the programme sub-committee without need for further approval from the main committee. Approve (unanimous) 4. Key position progress reports 4.1. Treasurer Kabie not received bank form yet and no accounts from Robin 4.2. Secretary No progress 4.3. Chair In need of more help 5. Any other business none