Autscape Management Committee Meeting Minutes Date: Sunday 15th November 2009 Meeting commenced 3pm Present: Martijn, Peter, Dave, Kalen and Yo. Apologies: Kabie, Trish (arrived late) 1. Approve minutes of October meeting Minutes not approved. All members present abstained due to late posting of latest version 2. The committee notes with regret the resignation of Debbie F. on 16th October, 2009. Comment that Debbie will be sorely missed Trish joined the meeting at this point 3. Proposals 3.1 Kalen nominates Kabie to be our new Treasurer. As Kabie stated on-list, this will be on the condition that she resigns from chairing the fundraising and childcare sub-committees. seconded by Yo Approved. Unanimous 3.2 To appoint a new chair for the fundraising sub-committee. Deferred to next meeting as there is someone on the Fundraising SC who might be suitable 3.3 To appoint a new chair for the childcare sub-committee Kalen willing to stand in until someone else found Approved, 5 for, 1 abstain 3.4 To appoint a new registrar. Discussion over having a non committee person as registrar changed to: 3.4 Proposal to appoint Debbie to be the registrar as a non-committee member. Approved, unanimous 4. Sub-committee progress reports. 4.1 Venue No progress 4.2 Tech No progress 4.3 Publications/publicity Some slow progress towards getting business cards sorted but little else. Struggling with getting people to volunteer to do actual tasks. 4.4 Constitution Kalen noted 'I am aware that this is waiting on action from me.' No progress for the same reason as last month Kalen responded that she will endeavour to get it sorted before the next meeting, preferably much sooner. 4.5 Fundraising Kabie not present so no report 4.7 Programme no progress 5. Key position progress reports 5.1 Treasurer Debbie resigned. Robin (vice treasurer) not present. Kabie has only had the position for about 10 minutes. 5.2 Secretary Not much to report. Kabie helpfully got back to the list about safeguarding issues recently but there is more follow up needed on this. 5.3 Chair Not much progress. We need to get several programme, fundraising and charity registration things moving urgently. 6. Any other business 6.1 Vice chair Vote to appoint Peter as Vice Chair. 6.1 (AOB) Peter appointed vice chair. 5 for. 1 abstention. 6.2 (AOB) Delegate coming up with some theme suggestions to Trish. Martijn had expressed doubts about continuing as programme coordinator and wondered if someone wanted to take over. Trish agreed to check out responses to a request for a theme and send 2-3 to Martijn Approved, 5 for, 1 abstain Peter confirmed he will send bank forms to Kabie to replace Debbie as a signatory for the bank account.