Agenda for July 2017 board meeting
Meeting to be held at 8pm BST on Saturday 23 July 2017
at irc.starlink-irc.org #autscape
Apologies: Jeremy, Trish (late)
1. Approvals
1.1 Minutes of the June 2017 meeting posted to the list on 25th July 2017.
2. Ratifications
2.1 The decision made on the list on the 27th June to approve the Annual
Report for 2015/2016. (9 for)
2.2 The decision made on the list on the 27th June to approve the Annual
Accounts for 2015/2016. (9 for)
2.3 The decision made on the list on the 12th July to accept the CaSE
insurance renewal quote of £553.56 to cover events and directors’
indemnity. (4 for)
2.4 The decision made on the list on the 20th July that a non-residential
participant who has had to cancel their booking due to medical reasons
be allowed a refund under the following change which can apply to all
non-residential bookings.
Note: The cancellation policy, as agreed on in May’s meeting, still
holds for residential adults.
For all others, the cancellation policy will be:
- refund of their booking fee less the administration charge and any
incurred costs, up until we give the venue the numbers for invoicing
- after we give the venue the numbers for invoicing, the policy will
revert to being the same as for residential adults.
(9 For)
2.5 the decision made on list on July 11th, 13th and 14th that individual
non-residential participants should receive refunds for cancellations.
3. Proposals
(not finished)
4. Follow-Ups
4.1 Kalen booking the venue for the board training day in September.
4.2 Trish responding to Yo with a time and a list of topics.
5. Role Updates
5.1 Company Treasurer
5.2.1 Event Manager
5.2.2 Programme Co-ordinator
5.2.3 Registrar
5.3 Chair
5.4 Company Secretary
5.5 Fundraising Co-ordinator (Jeremy)
5.6 Honorary Secretary
5.7 List Co-ordinator
5.8 Membership Secretary
5.9 Tech Co-ordinator
6. Any Other Business
Closed portion of meeting
7 Roles
7.1 Venue Search Coordinator