Agenda for November 2018 board meeting Meeting to be held at 5pm GMT on Saturday 10 November 2018 at irc.starlink-irc.org #autscape Apologies: James 1. Approvals 1.1. Minutes of the October 2018 meeting posted to the list on 10th November 2018 2. Ratifications None. 3. Proposals 3.1. Elaine proposes that we book High Leigh conference centre (12-15th August) for Autscape 2019. Note: since Kings Park is no longer available, this eliminated our first choice at the previous meeting. Although our second choice was Giggleswick, we were not happy with the only date available being at the end of August. High Leigh was not originally included in the shortlist, but we have recently discovered that it is a viable option. 4. Follow-ups None. 5. Role reports 5.1. Chair (Martijn) 5.2. Company Secretary (Elaine) 5.3. Honorary Secretary (Elaine) 5.4. Treasurer (Jeremy) 5.5. Event Manager Autscape 2018 (Kalen) 5.6. Membership Secretary (Jeremy) 5.7. Fundraising coordinator (Jeremy) 5.8. Tech coordinator (Martijn) 5.9. Lists coordinator (James) 5.10. Venue search coordinators (vacant) Note: Role reports in advance will help keep the meeting short. 6. Any Other Business
Closed part of the meeting The full confidential part of the agenda is in the board list archives. Below is a summary suitable to publish on the open web. 7. Role elections 7.1. Venue search coordinator Candidates: 7.2. Bursary committee member Candidates: Trish, Heta and Kalen* (*subject to the board agreeing it can be a non board member) 7.3. The chair proposed that we appoint Kalen as the Event Manager for Autscape 2019. 8. Confidential issues regarding specific individuals 8.1. Action regarding [REDACTED] 8.2. Action regarding [REDACTED]