Agenda for February 2020 board meeting
Meeting to be held at 11 am on Saturday 22 February 2020
at irc.starlink-irc.org #autscape
1. Approvals
1.1. Minutes of the January 2020 meeting posted to the list on February 18.
2. Ratifications
No ratifications
3. Proposals
3.1. Autscape Ireland
3.1.1. The Finance Officer for Autscape Ireland proposes that the Board approves the contract with Clongowes College, posted to the list on Feb 16 (Attachment 1).
3.1.2. The Finance Officer for Autscape Ireland proposes Autscape to be registered as a charity operating in Ireland.
3.1.3. The programme coordinator for Autscape Ireland proposes that the board approve the programme of presentations for the event, posted to the list on Feb 21.
3.1.4. The finance officer for Autscape Ireland proposes that the board approve day fees as follows (one day/2+ days):
- Standard: €55/€100
- Higher: €75/€140
- Low income & child: €45/€80
3.1.5. The finance officer for Autscape Ireland proposes that the standard and low income residential fees are reduced from €265 to €245 and €225 to €195 respectively.
3.2. Autscape UK
3.2.1. The Event Manager proposes that the Board approves the list of delegations posted to the list on Feb 19.
3.2.2. The Event Manager proposes that the Board allocate £9,000 to the 2020 Autscape UK event.
3.2.3. The Event Manager proposes that the Board approves the purchase of a card reader for use for the Registrar and at the event.
The estimated cost is £29-£79.
3.3. The Chair proposes that the Board authorizes him to set up an account with the payment processor Stripe.
4. Follow-ups
No follow-ups.
5. Role reports
5.1. Chair (Martijn)
5.2. Company Secretary (Elaine)
5.3. Honorary Secretary (Heta)
5.4. Treasurer (Jeremy)
5.5. Event Manager Autscape UK 2020 (James)
5.6. Membership Secretary (Jeremy)
5.7. Fundraising coordinator (Jenny)
5.8. Tech coordinator (Martijn)
5.9. Lists coordinator (Kalen)
5.10. Venue search coordinator (Elaine)
5.11. Event Manager Autscape Ireland 2020 (Nora)
6. Any Other Business
Closed part of the meeting
7. Nominations
Bookkeeper for Autscape Ireland
8. Any Other Business